Request for Quotes (RFQ) for Professional Photography Services
About Sullivan 180
Sullivan 180 is a Sullivan County-based non-profit organization dedicated to building a healthy community through people, places, and policy; with an intentional focus on prevention and empowering a healthier generation. Our work focuses on prevention, youth development, community health, and creating vibrant public spaces through partnerships with schools, municipalities, nonprofits, and community organizations.
Sullivan 180 funds a wide range of initiatives, including youth programming, school-based wellness efforts, parks and recreation, gardening and food access, mental health, and other projects funded. Across this work, we aim to tell authentic, people-centered stories that reflect the uniqueness, diversity, resilience, and strength of Sullivan County.
Purpose of the RFQ
Sullivan 180 is seeking proposals from professional photographers to help us build a high-quality, versatile photo library for use in organizational publications, including our website, annual reports, grant materials, social media, presentations, and marketing collateral.
The ideal photographer (or photographers) will spend several days on-site throughout Sullivan County capturing authentic, engaging images of:
Youth participating in healthy activities
School-based programs and classrooms
Families and community members engaging in recreation
Parks, playgrounds, trails, and Main Streets
Gardening and food access initiatives
Fire departments and first responder partnerships
Municipal and nonprofit grant-funded projects
Other Sullivan 180 programs and community events
A โvision boardโ with example imagery is appended to this RFQ to help communicate the overall look, feel, and tone we are seeking.
Scope of Work
The selected photographer will work collaboratively with Sullivan 180 staff to:
Identify appropriate sites, programs, and events to photograph
Spend multiple days in Sullivan County capturing candid, documentary-style images
Produce a diverse collection of images suitable for long-term organizational use
Deliver edited, high-resolution digital files with usage rights for nonprofit communications
Scheduling will be coordinated in advance and may include weekends, school hours, outdoor settings, and community events.
Desired Style & Approach
We are seeking photography that is:
Natural, warm, and authentic (not overly posed)
People-centered and activity-focused
Inclusive and representative of our community
Appropriate for nonprofit storytelling and public-facing communications
Experience working in schools, community settings, or nonprofit environments is strongly preferred.
Proposal Submission Requirements
Interested photographers should submit the following:
Cover Letter
Brief introduction and interest in the project
Relevant experience with similar subject matter
Portfolio or Work Samples
Examples of photography featuring people, communities, youth, public spaces, or nonprofit work
Links to an online portfolio are acceptable
Cost Proposal
Day rate and/or hourly rate
Any additional costs (travel, editing, licensing, etc.)
Availability
General availability over the coming months
Ability to work in Sullivan County, NY
Selection Criteria
Proposals will be evaluated based on:
Quality and relevance of portfolio
Experience with similar subject matter
Understanding of Sullivan 180โs mission and goals
Cost and flexibility
Ability to work collaboratively in community settings
Submission Details
Proposals should be submitted by 5:00 PM on Monday, March 2 electronically to:
Shannon Cilento, Sullivan 180 Director of Community Development & Communications via email at Marketing@Sullivan180.org.
Questions can also be directed to Shannon, via email or by phone at (845) 295-2434.
Additional Information
Sullivan 180 reserves the right to request additional information, conduct interviews, or select one or more photographers based on organizational needs. This RFQ does not obligate Sullivan 180 to award a contract or cover proposal preparation costs.